Bank Statement Converter for Accountants Who Close Books From PDFs
Year-end work and prior-year catch-up still arrive as a folder of PDF statements. StatementsConverter turns twelve months of a client's bank and credit card statements into clean Excel, CSV or QuickBooks files in one batch, and it checks each statement against its opening and closing balance before anything reaches the ledger.
Where the hours go in a statement-heavy engagement
A client who never connected a bank feed, a new client with two years of unfiled returns, an estate, a business that switched banks mid-year. Each of these lands on your desk as a stack of statements, and someone on staff has to turn those pages into rows.
Retyping is slow, and the real cost is what happens after. A skipped line or a transposed amount surfaces weeks later as a reconciliation difference, and the search for it eats more time than the typing did.
An accountant needs three things from a converter: every transaction captured, proof that nothing was dropped, and a file the ledger accepts without cleanup.
How an engagement runs in StatementsConverter
- Create a client workspace and drop in every statement you have for that client, PDF, scanned PDF or phone photo, up to 200 files in one batch on Business.
- Files are grouped by account and sorted by period, so January through December line up without renaming anything.
- AI reads each statement and extracts date, description, check number, debit, credit and running balance, merging descriptions that wrap over two lines.
- The balance check adds credits and subtracts debits from the opening balance and compares the result with the closing balance printed on the statement.
- A mismatch is flagged on the exact page and row range, so a reviewer fixes one row in the browser instead of rereading the whole year.
- Export one file per statement or one merged file per account, as XLSX, CSV, QBO, QIF, OFX or Xero CSV.
The balance check is the review step
Every statement carries its own control totals. StatementsConverter uses them, so a converted year comes with a pass or fail line for each month. A staff member converts, a senior reviews only the flagged statements, and the file goes to the ledger with a clear record of what was checked.
What retyping a year of statements costs a practice
This is a computed example with stated assumptions, not a customer result.
Assumptions: a staff hour costs the practice between 35 and 60 USD, and one retyped statement takes between 10 and 30 minutes including a check of the totals.
One client with two bank accounts and one credit card produces 36 statements a year. At 10 minutes each that is 6 hours, at 30 minutes it is 18 hours.
Priced at 35 USD an hour the low case is 210 USD of staff time for that one client; at 60 USD an hour the high case is 1,080 USD.
The Professional plan billed yearly is 74 USD a month and covers 1,500 pages a month, which holds a full catch-up year for several clients of that size.
| Item | Low case | High case |
|---|---|---|
| Statements per client per year | 36 | 36 |
| Minutes per retyped statement | 10 | 30 |
| Staff hours | 6 | 18 |
| Staff cost at 35 to 60 USD an hour | 210 USD | 1,080 USD |
Plans for an accounting practice
Starter, 24 USD a month billed yearly (288 USD a year) or 49 USD month to month, suits a sole practitioner: 400 pages a month, 1 seat, XLSX and CSV exports, batches of 20 files.
Professional, 74 USD a month billed yearly (888 USD a year) or 149 USD month to month, is the usual choice for a small practice: 1,500 pages, 3 seats, QBO, QIF, OFX and Xero exports, batches of 100 files, categorization rules and 25 client workspaces.
Business, 249 USD a month billed yearly (2,988 USD a year) or 499 USD month to month, fits a firm with a tax season team: 5,000 pages, 15 seats, unlimited client workspaces, roles, SSO, audit log, retention controls and invoice billing on yearly plans.
Business Plus, 499 USD a month billed yearly (5,988 USD a year) or 999 USD month to month, adds a 12,000 page allowance on top of everything in Business.
Pages are counted as usage within each billing period, and every plan includes the balance check and support for scans and photos. Compare the details on the bank statement converter pricing page.
Built around review, not just extraction
- Client workspaces keep each engagement's files, rules and exports apart.
- Categorization rules map descriptions to the client's chart of accounts and learn from your corrections.
- Credit card statements convert the same way, with charges and payments in separate columns; see credit card statement to Excel.
- Scanned and photographed statements from older years are read too, the same way as text PDFs.
- Files are deleted automatically after 24 hours by default, and Business lets you set retention per firm policy. Read more on bank statement data security.
Questions accountants ask
Can I convert a full year for one client at once
Yes. Drop all twelve months in one batch, and the files are grouped by account and sorted by statement period before conversion.
What happens when a statement does not balance
The statement is flagged, and the table points to the page and row range where the running balance stops matching. You correct the row in the editor, the check runs again, and only then do you export.
Which export should I use for a QuickBooks Online client
Use QBO for a Web Connect import or CSV for the bank upload screen. Both are covered step by step on the PDF bank statement to QuickBooks page.
Can staff work on different clients at the same time
Yes. Professional includes 3 seats and Business includes 15, and each seat can open the client workspaces it has access to.
Do you keep client statements
Uploaded files are encrypted and deleted automatically after 24 hours by default. Customer files are never used to train models.
Turn this year's PDF backlog into checked files
Start with one client, run a full year through the balance check and export straight to the ledger format you use.